Elements.cloud app


Drive your business analysis at a new level. Deliver and share results faster.

There are 3 fundamental differences why users are moving to Elements.cloud from tools like Visio, Powerpoint and Lucidchart:

100% cloud hierarchical mapping app

Optimized for live mapping workshops. Simple, yet effective mapping notation. Managed diagram hierarchy.

Single source of truth for all operational knowledge

Link from an activity step to all supporting information (notes; URL links to screens, videos, procedures; meta data).

Elegant sharing and security model

As the owner of the map you decide who (inside or outside your organization) can see, collaborate on or edit your diagrams.


Proven and affordable

The Agile Business Analysis approach has been proven in 1000+ of projects across every industry sector in companies ranging from innovative start-ups to the Fortune500. And it is affordable by the Fortune5million, not just the Fortune500.


products-spaces

Manage your operational knowledge in Spaces

From a single user login you can access and manage different work Spaces.  In a Space you have everything you need to manage operational knowledge; maps, resources, data tables, and users.

Think of your Personal Space as your Elements.cloud Sandbox. You can play, develop ideas and skills.

Create a Team Space and invite others inside and outside your organization. Upgrade a Team Space to Pro to access advanced mapping features.

Public Spaces enable you to share your process knowledge to the entire Elements.cloud user community.


Rapidly capture and simplify complex processes by creating hierarchical maps

Simplify huge and complex process flowcharts by developing a hierarchical map of diagrams. From any process step you can “drill down” to a child diagram, as many levels as you want. Don’t panic as Elements manages all the relationships between the diagrams in the map behind the scenes.

product-process-map2


Simple, proven diagramming notation

This has been proven by 1000s of companies in every industry from highly regulated Fortune 500 companies down to nimble startups. It works. This simple notation has been designed to make understanding processes easy for everyone: end users, IT, compliance, consultants and executives.

product-notation2

The activity box is a single, simple building block to show WHO needs to do WHAT, WHEN and WHY. Using this simple building block you can describe complex processes but still make them easily understood.

Drill down by clicking on the top left corner triangle.

The attachment icon is used to link to any supporting information: notes, URL links or meta data. URL links could be Salesforce screens, screenshots, procedures, work instructions, training, video, configuration spec, web pages or company portals – or even KPIs and dashboards.

Link the lines to another activity box (process step) or use the off-page connector to connect to an activity box on another diagram.


Add sticky notes and images to diagrams

Sticky Notes: These are a quick way of capturing ideas in a workshop, or bringing users attention to something.

Images: You can drag and drop images onto any diagram. Editors can add images and all Viewers can see them. Use it to add branding or any other images to bring the diagram to life; pictures of equipment, locations, maps, clipart….
Images are a Pro feature and are only available for maps in Pro Team Spaces.  Pricing to upgrade a Space to Pro

diagram-with-stickies-and-images2

Manage the diagram hierarchies quickly and easily

Import Drilldown: Instead of drilling down and creating a new blank diagram, you can import/copy an existing map with all of its structure. Perfect when you want to “assemble” a map from several different maps.
Send to child: So you have way too many process steps on one diagram. No problem. Highlight a number of them and “send to child”. This will add a new process step with a drill down on the current diagram and move all the highlighted process steps into the child diagram. Neat.

Seen enough and want to get going?

It is very easy to register and get started. Click on button, verify you email address which is also your username, and start creating maps – or copy of the pre-built maps.


Powerful insights from reporting

Report on all aspects of a process map – diagrams, process steps, resources, attachment and data tables. The report is a grid that can be filtered, sorted or exported to CSV.

Use the Resource report to see where roles or systems are used in diagrams at different levels in the map.

Use data tables to capture meta data associated with different activity boxes – i.e what Salesforce customization is required to support this process step? Then report on the data table entries to see what potential conflicts you have, or the impact of a Lightning upgrade.


Search & Reporting

Forgotten where you documented something?  Want to see where a term is used? Use the full text search across all process maps in a Pro Team Space – or search inside a map across all diagrams. It will search all content in the diagrams and return a list. Alternatively use the powerful  Reporting that is part of the FREE Plan and is available to Editors and Viewers.
Pricing to upgrade a Space to Pro


Reference Models and Salesforce Configuration Manager

A Reference Model inside Elements is a nested list of items. Each item (or node) can be linked to an activity box on a diagram.  The Reference Model can be populated from an external list  such as the ISO certification standards.

In the initial release the Reference Model only supports the synchronization with the Salesforce Configuration Manager, which enables Salesforce Admins to answer 2 key questions:

  • If I change my operational processes what customizations do I need to update in Salesforce?
  • If I update any customizations (i.e. migrate to Lightning) what processes are impacted?

Salesforce Configuration Manager synchronizes the config data (email templates, reports, custom objects, Visualforce Pages, Approvals…) inside Salesforce in a nested list in Elements.  Then each item can be linked to an activity box on a diagram so a Salesforce Admin can quickly see which customizations have been made to support a process – something which is not currently visible.  Reference Models require a Pro Team Space. Pricing to upgrade a Space to Pro


product-smart-renumbering

Smart renumbering

At the end of a workshop it is unlikely the numbering of the process steps will be logical. Renumbering activity boxes on a diagram manually is a pain.  So, with one click you can renumber – from top left to bottom right. And the numbering is reflected all the way down structure of child diagrams.

This is WAY quicker than doing it manually.

This is available for maps in a Pro Team Space Pricing to upgrade a Space to Pro


Export map to JSON

Any map can be exported to JSON (JavaScript Object Notation). JSON is a lightweight data-interchange format.  Its simple structure makes it very easy to understand and interpret. The JSON file could be used an an external back up or to import into another process application that can read the JSON file.

This is available for maps in a Pro Team Space Pricing to upgrade a Space to Pro


Pro Pricing approach and minimizing your upgrade costs

You upgrade a Team Space to Pro – not your entire company. All the users in Pro Team Space have access to the Pro features. You only pay for the Editors in that Pro Team Space. All Viewers in a Pro Team Space are free. All your other non-Pro Team Spaces are still free. Pricing to upgrade a Space to Pro

The cost of Pro Editors – $62/month/Editor  (calculated $2/day) – and billed at the end of the month to your credit card. So you pay only for the days that you use. If you add an Editor near the end of the month you pay for just those few days. You want a Pro Space for a 3 month project – no problem.

Don’t pay more than you need to; Think about which Team Space(s) need to be Pro and which maps and Editors you need in the Space. Switch the Editors in the Pro Space that you don’t need to Viewers, and move the other maps into non-Pro (free) Spaces.


You made it to the end. Time to register.

The best way to learn is to register and start playing with Elements.cloud, and ask us questions. You can start with a blank sheet or take a look at one of the pre-built process maps, which you can copy and update for your needs.